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Writer's pictureAmanda Rocheleau, RSW

Creating Boundaries: Why It’s Okay to Say No (and How to Do It Gracefully)

In the helping professions, we often feel the weight of the world on our shoulders. The pressure to provide care to those in need can feel overwhelming, and the thought of saying no can trigger feelings of guilt and anxiety. After all, if we could clone ourselves, we’d be everywhere for everyone because we genuinely care. But the truth is, we have limits. Understanding and setting boundaries is not just okay; it’s essential for our well-being.


Understanding Boundaries


Before we can effectively establish boundaries with others, it’s crucial to have a clear understanding of what our boundaries are and why they matter to us. Boundaries are not just limits we set to protect ourselves; they also reflect our values, beliefs, and self-respect. They come in various forms, including physical, time, intellectual, and emotional boundaries.


  • Physical Boundaries: These relate the personal space we need to feel comfortable and safe. This can include things like not allowing others to invade our personal space without permission or setting limits on physical touch. For example, you might need to communicate to a colleague that you prefer not receive hugs.

  • Time Boundaries: This involves managing our time effectively and setting priorities. This can mean learning to say no to commitments that do not align with your goals or values, understanding how much time you can commit to others without sacrificing your own needs and responsibilities, or establishing a healthy work-life balance. For example, you might need to step back from a volunteer commitment to focus on your health.

  • Intellectual Boundaries: These pertain to your thoughts and ideas, safeguarding your mental well-being. It involves recognizing your limits and knowing when to step back from discussions that are becoming overwhelming or contentious. It is about being mindful of how certain topics or debates can affect your mental health and emotional state, and being aware of when you are getting too fixated on issues that are beyond your control. For example, when that one family starts to talk about politics at the family gathering, it’s okay to excuse yourself from those conversations.

  • Emotional Boundaries: These involve recognizing and respecting our own feelings and emotions, as well as those of others. When you are having an emotional response to something, you can take a step back and assess how you can tend to your feelings. For example, when your own grief gets activated when hearing someone else's story of loss, it's okay to ask someone else to step in to support that person or support you while you support that person.


Recognizing these different types of boundaries can help you identify what you need to feel safe and respected in your roles. Reflect on your experiences—when have you felt overwhelmed or burdened? Did you recognize that a boundary was being violated? Sometimes, it feels like the world is pulling us down when, in fact, we may simply not have established a necessary boundary. Understanding your boundaries can ground you and make you feel more confident and stable in your relationships and commitments.


Recognizing Your Limits


Understanding your own boundaries is an essential aspect of self-awareness and personal growth. It involves delving deep into your thoughts and feelings to gain clarity on how you wish to be treated and what you are willing to accept. A good place to start is with some self-reflection.


Ask yourself:

  • How do I want to be treated?

  • What do I need to feel safe and respected in my interactions?

  • What are my limits regarding time, energy, and emotional investment?

  • What signals tell me a boundary violation might be occurring?


These questions help set a foundation for establishing healthy boundaries. The answers will inform you of what brings you a sense of safety and calm. Additionally, identifying the warning signs that signal you might be stretching yourself too thin—like feelings of fatigue, resentment, worry, frustration, or physical tension—can empower you to take proactive steps to protect your well-being.

By learning to listen to your body and emotions, you can prevent burnout and maintain a healthy balance in your relationships and commitments.


Tips for Creating Boundaries


Know Your Limits: Understanding and acknowledging your boundaries in various aspects of your life is crucial. For example, recognizing when your body needs rest or nourishment can help you avoid pushing yourself too hard. How does your body signal that you have exhausted your inner resources? Maybe you feel tension in your shoulders or find it hard to concentrate. Writing down your limits can provide a tangible reference for self-reflection and decision-making. Also, consider scheduling breaks and self-care activities into your calendar, treating them with the same importance as meetings or commitments. This practice allows you to visually see your boundaries and makes it easier to communicate them to others.


Communicate Clearly: Effective communication is key when it comes to setting and maintaining boundaries. Once you have a clear understanding of your own limits, articulate them to others in a direct and respectful manner. Using "I" statements can help express your needs without sounding accusatory. For instance, you could say, “I’m currently at full capacity and know I’ll feel overwhelmed if I take on additional responsibilities. So, I need to say no to this request.” By framing your statements around how you personally feel or what you require, you are taking ownership of your boundaries while also inviting understanding and empathy from the other person.


Practice Saying No: Saying no doesn’t have to be harsh. You can say it gracefully. It is essential to remember that saying no is not about being unkind or rude; it's about setting boundaries and prioritizing your well-being. By practicing saying no, you are asserting your needs and respecting your limitations. Some gentle phrases you can use include:

  • "I appreciate your offer, but I have other commitments at the moment."

  • "Thank you for thinking of me, but I need to focus on my own tasks right now."

  • "I would love to help, but I'm unable to take on more responsibilities at this time."

  • “I wish I could help, but I can’t take on anything else right now.”

  • “Thank you for thinking of me, but I need to prioritize my current commitments.”


Be Consistent: Consistency is a key element in maintaining boundaries effectively. When you establish a boundary, it is important to be unwavering and reiterate that boundary like a "broken record" if you need to. This consistent approach not only demonstrates your commitment to your limits but also conveys a sense of reliability and dependability to those around you. You establish a clear standard of behavior and expectations, which ultimately fosters healthier relationships and communication.


Self-Compassion: Self-compassion is a fundamental aspect of mental and emotional well-being. It involves treating yourself with kindness, understanding and acceptance, especially during challenging times. Prioritizing your well-being is a necessary practice that allows you to replenish your energy and resilience. Just like you cannot pour from an empty cup, you cannot effectively support others if you neglect your own needs. Remember that self-care is a vital component of maintaining a healthy balance in life. By practicing self-compassion, you are not being selfish; instead, you are acknowledging your worth and taking the necessary steps to nurture your overall health and happiness.


Managing Guilt After Saying No


It is a common human tendency to experience feelings of guilt when we have to decline a request or set a boundary, especially in roles where helping others is a primary focus. However, it is important to recognize that this guilt is often unfounded. By saying no, you are not committing any wrongdoing; rather, you are simply acknowledging your own limitations and taking care of your well-being by prioritizing your energy and time.


In certain situations, your needs may clash with the needs of others, or establishing a boundary may lead to disappointment on their part. It is crucial to realize that it is okay for these conflicts to arise and for others to feel let down. Accepting these outcomes without carrying the burden of guilt can help you maintain a healthy balance in your relationships and personal life. Remember that setting boundaries and honoring your own needs is a sign of self-respect and strength, and it is perfectly acceptable to prioritize your well-being in such situations.

Here are some ways to manage that guilt:


  • Acknowledge Your Feelings: Recognize that feeling guilty is a normal response. Allow yourself to feel it without judgment, and then let it go.

  • Reflect on Your Reasons: Remind yourself why you set this boundary. Reflecting on your needs can help alleviate feelings of guilt.

  • Seek Support: Talk to colleagues or friends who understand the importance of boundaries. Sharing your experiences can help normalize your feelings and reinforce your decision.

  • Practice Gratitude: Focus on what you can do rather than what you can’t. A gratitude practice can help shift your mindset and reinforce the positives of your decision to say no.


Setting boundaries is a vital skill for anyone in the helping professions. It allows us to protect our well-being and show up more fully for ourselves and those we care for. Remember, it’s okay to say no. By understanding your limits and practicing how to communicate them gracefully, you can create a healthier, more balanced life that honors both your needs and the needs of others.

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